Here’s the scenario: Your inbox is overflowing. You have tons of emails to respond to, in addition to answering social media inquiries, answering texts, and making phone calls. You arrive at work and you already feel overwhelmed with what you must accomplish. You are all set to be productive, and then your balloon slowly begins to deflate as you sit sipping your morning coffee being totally reactionary and not proactive about what you need to accomplish. You know you have things you need to get done, and hope you can squeeze that in during the day.
Does this scenario sound familiar at all? If so, I’ve got some help for you, and it comes in the form of a little book called Manage Your Day-To-Day: Build You Routine, Find Your Focus, and Sharpen Your Creative Mind, edited by Jocelyn K. Glei. This book gets right at the heart of managing your daily work responsibilities, while also incorporating time for your own work pursuits. Comprised of short articles from experts in the field, you’ll find yourself nodding along and wanting to better construct your daily schedule. I’m certain of it.
While the book focuses on creative types primarily, it is perfect for anyone who feels overwhelmed by technology’s ability to creep into our lives and not leave us alone—not even for an hour or two while we work on something important.
The idea of “chunking” or “blocking out time” on your own calendar to be productive is at the heart of this book. As worker bees, we need to be productive and we need to answer emails. This is true. However, that should not come at the expense of our creative endeavors. They have to be in conjunction with each other.
The book’s brilliant suggestion is to make that morning time YOUR time. Get in early to work when you are fresh and block out the first hour or hour and a half that is YOUR time to do YOUR projects. This makes you less reactionary. Now you are working on things that make your heart sing and make you happy to get to work. Sure, some people may say you didn’t respond to their email fast enough, but you’ll respond in the afternoon (unless it’s absolutely pressing, then I’d get that one done and move on).
It’s so true that we don’t make time for our projects because our day tends to spiral out of control. We lose it to putting out fires, responding to the deluge of emails, or attending meetings that take inordinate amounts of time away from our true productive tasks.
If you’re someone who likes structure during his or her day while also being as productive as possible, I would suggest reading this book. It also has some good examples, like the one I read last night about how someone like Jeff Bezos, CEO of Amazon, blocks out time for his creative endeavors each morning. It provided a lot of inspiration as to how to use your time wisely.
Stephanie Verni is Professor of Business Communication at Stevenson University and is the author of Inn Significant, Baseball Girl, and Beneath the Mimosa Tree. Along with her colleagues Leeanne Bell McManus and Chip Rouse, she is a co-author of Event Planning: Communicating Theory and Practice, published by Kendall-Hunt.